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Memorandum of
Understanding
Student Rights and Responsibilities
<< College Name>> and the Washington Online
Sample |
Both the WashingtonOnline,
a unit of
the State Board for Community and Technical Colleges, and «College Name» (hereafter
referred to as the College) agree to place the following statement on
their web sites:
Students served by the WashingtonOnline will follow the
policies and procedures that govern student conduct, disciplinary procedures
and procedures for resolving conflicts regarding student conduct which
are in place at the enrolling college. WashingtonOnline
students are responsible for being familiar with the student rights and
responsibilities and code of conduct of the enrolling college(s).
Jurisdiction and authority for discipline of students served by the
Washington Online will rest with the enrolling college,
however administrators and faculty of the teaching college and/or the
WashingtonOnline staff may be included in investigations
prior to final decisions regarding a discipline situation. All appeals
will be handled according to the policies of the enrolling college.
The College will:
· Review the definition of “student” in
their current student codes to ensure that a student is defined as anyone
enrolled
in courses through your college. Review their code to ensure that there
is language broad enough to allow discipline for actions in any college-related
activity, course or facility.
· Place rights and responsibilities materials on their websites for easy
access by students and provide WashingtonOnline with the
URL to link to the rights and responsibilities. A disclaimer will be
included that codes of conduct are subject to change.
·
Review their Code of Conduct to ensure that it contains an acceptable
use policy that covers such things as tampering with the equipment or
computer codes of the college or agent’s web sites and unauthorized
entry or use of computer back-end systems. The Code of Conduct should
allow the college to respond if violations occur via the WashingtonOnline
web site.
·
Ensure that their conduct code does not limit the college’s ability
to sub-delegate disciplinary steps. This is because in situations when
college officials are unavailable, the enrolling college should delegate
authority to the Manager of Online Student Services of the WashingtonOnline
(or designee) to terminate access to the electronic classroom
when a student presents a danger to himself/herself or to others. To
insure safety, order and security in the WashingtonOnline
web site or class the instructor and/or Manager of Online Student Services
may remove a disruptive student for a single class session. The chief
student affairs officer (or designee) of the enrolling college will then
be informed on the first business day following any such action so that
the CSAO of the enrolling college can take appropriate steps according
to that college’s policies.
WashingtonOnline will:
Develop an interface screen in the WashingtonOnline account
creation process that requires students to indicate that they understand
they are subject to the conduct code of each institution into which they
are enrolled. Furthermore, the student must indicate that they understand
that their enrolling institutions may conduct consolidated hearings if
they violate the code of more than one institution into which they are
enrolled.
Both the College and Washington Online
understand that:
· WashingtonOnline staff are
considered college officials and employees of the enrolling college when
interpreting the
code of conduct.
· WashingtonOnline staff
will notify the chief student affairs officer of the enrolling college of potential
infractions of the discipline
code. It is the responsibility of the CSAO of the enrolling college to
keep the WashingtonOnline staff apprised of the status
of a discipline concern.
· If a student is expelled or suspended
by an institution from use of the WashingtonOnline , that student
will not be able to be
served by the WashingtonOnline portal for courses from
any college. Those students would need to be served directly by the enrolling
college.
· When there is a student conduct issue
(e.g. computer hacking) that is not specifically related to a single course and
multiple enrolling colleges
are involved, the College agrees that the college of the first course
the student enrolls in will have jurisdiction in investigating and ruling
on the situation. WashingtonOnline staff will report which
course that is.
·
When involved colleges do consolidate a disciplinary
proceeding against a student, each college involved will provide written
notice to the student
that (s)he will be provided an opportunity to be heard by one of the
colleges regarding the disciplinary charges, but that (s)he is accused
of violating both colleges’ disciplinary codes. The student will
be notified that (s) he has violated both codes and informed that the
institution that is not conducting the disciplinary process will rely
on the institution that is and will apply disciplinary sanctions based
on the outcome of the other institution’s process.
·
Colleges using the WashingtonOnline
in any way will notify the WashingtonOnline Manager of
Online Student Services
(according to the enrolling college’s policies) when the college
is aware that a registered sex offender may use the WashingtonOnline
website or enroll in a course offered via the WashingtonOnline
course management system(s).
Signed by,
Earl Hale, Executive Director, State Board
for Community & Technical
Colleges
«
President Name»,
President, «College Name»
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